02 / Hospitality & luxury developments
Pearle Beach Resort & Spa
Accounting, invoicing and finance platform
An accounting, invoicing and finance platform for the resort. This is a software project, not a building management system.
- Status
- Live
- Years
- 2023
- Client
- Pearle Beach Resort & Spa, Mauritius
What we delivered
- Accounting
- Invoicing
- Finance platform
Workflow illustration
The drawing scrolls sideways. Everything in it is written out below.
The documents the work starts from
Accounting work begins with documents arriving: supplier invoices, sales records and the paperwork that accompanies them.
- Client context
- Pearle Beach Resort & Spa
- Period
- 2023
- Scope
- Accounting, invoicing, finance
Text version of this diagram
Three connected panels reading documents, review and finance record, with a small document layout beside the review step showing field names and no values.
- The documents the work starts from. Accounting work begins with documents arriving: supplier invoices, sales records and the paperwork that accompanies them. Project record: Client context — Pearle Beach Resort & Spa; Period — 2023; Scope — Accounting, invoicing, finance.
- The point where a person decides. Between a document and a finance record there is a decision: is this correct, is it approved and who is accountable for it. Software supports that step; it does not remove it. The document layout in the drawing shows field names only. No amounts and no client documents are shown.
- The record the business relies on. Invoicing and accounting end in a record the business can rely on, with the history of how it got there attached to it.
Accounting · Invoicing · Finance
The financial side of a hospitality business
Hapis delivered an accounting, invoicing and finance platform for Pearle Beach Resort & Spa, Mauritius. The project is recorded in 2023.
This is a software project rather than a building system. A hospitality business runs on records as well as rooms, and finance software is organised around information, responsibilities and the work of keeping those records straight.
What shapes a finance platform brief
When planning comparable software, these four things define the scope more precisely than a feature list.
The documents involved
What arrives, in what form, and how often. Paper, email attachments and exports all behave differently.
The people responsible
Who prepares, who checks and who approves. Software has to match that, not replace it with a generic chain.
The handover points
The moments where information changes hands are where errors and delays concentrate.
The existing tools
An accounting package already in use is part of the brief. Replacing it is a decision, not a default.
Bring the workflow you want to improve
Start with an accounting or invoicing task your team repeats, the tools used today and the point where information changes hands. That gives us a focused way to discuss the platform you need.
- The task that is repeated most often.
- The tools and spreadsheets in use today.
- The approvals the business requires.
- What a good month-end looks like for your team.