Fleet and assets · Zambia
GPS fleet tracking with Hapis Nav
Hapis Nav shows where every vehicle is, where it has been and how it is being driven, on the web and on your phone. Installed and supported from our Lusaka office.
- 08:42TRK-07 left Lusaka depot zone
- 09:15TRK-03 speeding, Great North Road
- 09:58TRK-11 arrived Kabwe stop
One fleet day
The same record answers three different questions
Before departure, during the journey and after the return, your team looks at the same fleet record for different reasons.
The map answers the immediate question: where is this vehicle? The update time matters just as much. A last known position tells you where a vehicle was when it last reported, not where it is now.
Prepared example
The drawing scrolls sideways. Everything in it is written out below.
Before the first departure
Check where tracked vehicles are reporting from and identify the journeys you need to follow. Depot accounts can show a manager their own vehicles, alerts and reports while head office keeps the wider fleet view.
- Selected vehicle
- Truck 04 (example)
- Reporting from
- Lusaka depot
- Last update
- 07:12, four minutes ago
Read the position with its update time. A stale position is a historical fact, not a live one.
Text version of this diagram
A schematic line between four Zambian points — Lusaka, Kabwe, Kapiri Mposhi and Ndola — with a depot marker, a geofence boundary and stop markers along the route.
- Before the first departure. Check where tracked vehicles are reporting from and identify the journeys you need to follow. Depot accounts can show a manager their own vehicles, alerts and reports while head office keeps the wider fleet view. Written example: Selected vehicle — Truck 04 (example); Reporting from — Lusaka depot; Last update — 07:12, four minutes ago. Read the position with its update time. A stale position is a historical fact, not a live one.
- While the fleet is moving. Use location, stops and timings to follow journeys. Geofences define the places that matter to your operation, such as depots or delivery areas, with configured entry and exit alerts to review. Written example: Journey — Lusaka to Ndola (example); Configured event — Depot geofence exit, 07:48; Stop — Kabwe, 12 minutes. Follow an event back to the vehicle, route and circumstances before deciding what caused it.
- At the end of the journey. Trip history brings the route, stops and timings into one record. Review an arrival, check whether a planned route was followed, or examine an event with the people involved. Written example: Trip record — 321 km, 3 stops (example); Arrival — Ndola, 14:26; Reviewed with — Driver and depot manager. Replay is for investigation. Agree who reviews a trip, and why, before the system is in daily use.
Add the detail your operation needs
Start from the question you need answered, then add only the scope that answers it.
| Operational question | Relevant scope |
|---|---|
| Where did the vehicle travel? | Location, route history, stops and timings. |
| Did it enter or leave an agreed area? | Configured geofence alerts. |
| Why did a fuel reading change? | Fuel monitoring with suitable equipment, plus contextual review. |
| What happened around an incident? | Video telematics |
| What conditions did a refrigerated load travel in? | Cold-chain monitoring |
Fit the system around your fleet
Send the number and type of vehicles, where they operate and the issue you most want to address. The Lusaka team assesses fitting, power, connectivity and any additional sensors before agreeing the installation plan.
Users, zones and alerts are configured for your operation. Give drivers clear information about tracking, access and retention, and assign someone to investigate the alerts you enable.
What it monitors
What you can see and control
Live location
Real-time GPS position for every tracked vehicle.
- Live map
- Last known position
Route history
Replay trips to check routes, stops and timings.
- Trip replay
- Stops and timings
Fuel
Fuel monitoring to spot unusual consumption or drops.
- Fuel level
- Fuel drain alerts
Geofences
Alerts when a vehicle enters or leaves a defined area.
- Depots, border posts and custom zones
- Entry and exit alerts
Driver behaviour
Alerts for events such as speeding.
- Speeding alerts
Web and mobile
The same fleet view in the browser and the mobile app.
- Browser
- Mobile app
Operating conditions
Built for Zambian roads
Weak or no signal
The unit keeps recording location while signal is weak or lost, and uploads the stored trip once it reconnects. No gaps in the trip record.
Cross-border trips
Tracking continues when vehicles cross into Zimbabwe, the DRC, Tanzania and Mozambique, so transit routes stay visible end to end.
Hidden, hardwired units
Units are hardwired and concealed by the Lusaka team, not plug-in devices, so they are hard to find or disconnect. Fitting takes 30 minutes to 1 hour per vehicle.
Depot accounts
Each depot manager can have a login limited to their own vehicles, alerts and reports, while head office sees the whole fleet.
Quick quote
Tell us about your fleet
Pick what fits. We add your answers to the WhatsApp or email message.
Your choices are added to the message. Nothing is sent until you press send in WhatsApp or your email app.
Why it matters
What it changes day to day
- Answer 'where is it?' without phoning the driver.
- Check fuel use against distance travelled.
- Find out quickly when a vehicle is somewhere it should not be.
- Use trip history to settle disputes about routes and arrival times.
Who it is for
Typical users
- Transport and logistics operators
- Construction and mining fleets
- Distribution and delivery
- Company car and service fleets
How it works
From installation to alerts
- 01
Survey and install
We confirm what you need to monitor, fit the devices and check each one reports correctly before handover.
- 02
Connect
Devices send data to the cloud platform. You get user accounts, alert rules and the thresholds that matter to you.
- 03
Monitor and act
Watch live status on the web or mobile app, get alerts when something moves out of range, and review history when you need it.
Responsible use
Tracking people comes with obligations
We build governed systems, so we set these out before you buy rather than after.
- Vehicle location linked to a driver is personal data under Zambia's Data Protection Act, 2021.
- Tell drivers in writing that vehicles are tracked, why, and who can see the data.
- Decide how long trip history is kept, and restrict access to the people who need it.
This is general guidance, not legal advice. We can help you prepare a driver notice and a retention policy as part of the installation.
Questions
Answered directly
Is Hapis Nav available in Zambia?
Yes. Hapis Nav is live and is sold, installed and supported in Zambia by HAPIS Tech Solutions Limited from our office in Lusaka.
Can I see my vehicles on my phone?
Yes. Hapis Nav has a web dashboard and a mobile app showing the same live positions, history and alerts.
What do you need from us for a quote?
The number and type of vehicles, where they operate and what you most want to control, for example fuel, routes or unauthorised use.
Do we need to tell our drivers?
Yes. Tracking a vehicle that a named person drives processes that person's data. Give drivers a written notice and set a retention period. We can help you prepare both.
How long does installation take per vehicle?
Between 30 minutes and 1 hour, depending on the type of vehicle. We schedule installations around your working hours to keep vehicles on the road.
Can our dispatchers track vehicles in remote areas with poor mobile signal?
Yes. The unit keeps recording location while signal is weak or lost and uploads the stored trip once it reconnects. Dispatchers see the last known position in the meantime, and the full route fills in automatically.
Can we set up separate accounts for different depot managers?
Yes. Each depot manager can have a login showing only their depot's vehicles, alerts and reports, while head office sees the whole fleet. We set up the accounts and access levels with you at installation.
Talk to the Lusaka office
Get a quote in Zambia
Send the number of vehicles, sites or units and what you want to control. We reply with the right set-up and a quote.
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Responsible company in Zambia
HAPIS Tech Solutions Limited
- 9B Corner of Kiola and Ngwezi Road, Roma, Lusaka, Zambia
- +260 977 727 568(phone and WhatsApp)
- paul@hapis.tech
Related solutions
- Video telematicsRoad-facing and in-cab cameras linked to GPS tracking, so you can see what happened on the road, not just where the vehicle was.View
- Trailer and container trackingTrack trailers and containers wherever they are, with alerts when doors open, conditions change or the unit moves without authorisation.View
- Cold-chain monitoringContinuous monitoring for refrigerated trucks, with alerts before a load goes out of range and a temperature record for every trip.View